Administrative Assistant, The Foundation of the International School of Geneva, Switzerland

This school is based in Geneva, Switzerland and is looking for an Administrative Assistant.

The Administrative Assistant will support the smooth functioning of the Primary School administrative office, reporting directly to the School Office Administrator. The role involves a range of tasks including absence management, teacher cover management, trip organization, school correspondence, student admissions support, and general administrative duties.

Key Responsibilities:

• Office Support:
  • Manage children’s absences.
  • Handle teacher cover arrangements.
  • Organize school trips.
  • Prepare and manage school correspondence (letters, attestations, emails).
  • Assist with student admissions files.
  • Manage room bookings, calendar, and logistics (including setup and ordering refreshments).
  • Order and track department equipment.
  • Create spreadsheets and presentations.
  • Perform other tasks as delegated by the School Office Administrator.
• Student Support:
  • Provide support and guidance to students through a caring and approachable demeanor.
  • Participate in the admission process by creating and updating student data.
  • Follow up with parents and teachers for safeguarding purposes.
  • Create and update electronic files for new students, including academic and additional reports.
  • Generate attestations and certificates of enrollment.
• Technology and Communication:
  • Publish and update school calendars, both internally and externally.
  • Assist in the organization of school events such as parent-teacher conferences, graduation ceremonies, and pedagogical days.

Candidate Requirements:

• Secretarial training or technical diploma in a relevant field.
• Minimum of 4 years of experience as an administrative assistant.
• Bilingual in French and English (additional languages are an asset).
• Caring personality with a passion for working with young children.
• Strong teamwork and active listening skills.
• Flexibility and adaptability.
• Proficient in ICT, particularly in the Google environment.
• Excellent organizational skills to enhance departmental performance.
• Ability to work autonomously, review work, and provide feedback.
• Self-reflective with problem-solving capabilities.
• Experience with budget and accounting support.
• Flexibility to work across two sites located within a 10-minute walking distance from each other.

Application Instructions: Candidates are requested to apply online by attaching their CV, three references (one of which must be from the current or most recent employer, who can be contacted if selected for an interview), and a covering letter addressed to Ms. Isla Gordon, International School of Geneva, Campus des Nations Primary School.