Receptionist, Repton School Dubai, United Arab Emirates

This school is based in Dubai, UAE and is looking for a receptionist.

Job Purpose:
Repton School Dubai is seeking a dedicated and efficient Junior School Receptionist to be the welcoming face of our school. This role involves providing secretarial, clerical, and administrative support to ensure the smooth operation of the Junior School. The Receptionist will handle queries from staff, parents, and students, manage school communications, and support various administrative tasks.

Key Responsibilities:

1. Front Desk Operations:
   • Serve as the first point of contact for all parent, staff, and visitor queries, providing accurate and helpful information.
   • Challenge unauthorized visitors and ensure all visitors are signed in according to school protocol.
   • Assist parents, nannies, and drivers with deliveries and early pickups.
2. Administrative Support:
   • Accept deliveries of postal and courier items as required.
   • Update the notice board and interactive screens daily.
   • Provide administration support to other departments as requested by the line manager.
   • Track attendance and punctuality, report back to class teachers, and update class registers each morning.
3. Communication and Coordination:
   • Liaise with Bus Guardians to ensure the safe arrival and departure of students and track attendance.
   • Support school activities, including weekend or evening events such as Open Days and Community Fairs.
   • Manage the Junior School’s weekly newsletter, including content creation and organization.
   • Oversee the “We are Repton Dubai” Instagram account and the Repton Media email account, ensuring timely updates and engaging content.
   • Assist with content creation for sustainability projects and collaborate with the student Eco Council.
4. Emergency and Safety Duties:
   • Act as an Evacuation Coordinator as per the Emergency Evacuation protocol.
   • Handle conflict constructively and provide effective resolutions.
5. Inventory Management:
   • Maintain an adequate inventory of office supplies.

Required Skills and Qualifications:

• Education: Bachelor’s Degree or equivalent.
• Experience: Proven experience in a similar role, with a strong background in administrative support and customer service.
• Skills:
  • Exceptional multitasking abilities and the capability to work at a high pace.
  • Excellent customer service and communication skills.
  • Proficiency in Microsoft Office and other relevant software.
  • Experience with social media management and content creation.

About Repton School Dubai:

Repton School Dubai, founded in 2007, is a prestigious international school located in Nad Al Sheba, Dubai. We offer a world-class education following the UK curriculum, from early years through to IGCSE and IB/A-levels. Our mission is the rigorous pursuit of excellence and a passionate concern for each individual’s wellbeing. Repton Dubai is committed to safeguarding and expects the same from all its employees.