Administrative Secretary for Curriculum, Instruction, and Innovation department, Vision International School, Qatar

This school is based in Al Wakrah, Qatar and is looking for an Administrative Secretary for Curriculum, Instruction, and Innovation department.

Principal Role: The Administrative Secretary for the Curriculum, Instruction, and Innovation Department at Vision International School provides essential administrative support to ensure the efficient operation of the department. This role involves a wide range of administrative tasks, including managing schedules, coordinating meetings, handling communications, and maintaining records. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced educational environment.

Key Responsibilities:

Administrative Support:

• Provide comprehensive administrative support to the Director of Curriculum, Instruction, and Innovation and other department staff.
• Manage and organize the Director’s calendar, schedule meetings, and coordinate appointments.
• Prepare and distribute meeting agendas, minutes, and other relevant documents.
• Handle incoming and outgoing communications, including emails, phone calls, and correspondence.

Document Management:

• Maintain accurate and up-to-date records and files for the department.
• Prepare, proofread, and edit documents, reports, presentations, and other materials as required.
• Assist in the development and distribution of curriculum materials and instructional resources.

Event Coordination:

• Organize and coordinate departmental events, workshops, and professional development sessions.
• Assist with logistics, including booking venues, arranging catering, and preparing materials.
• Support the planning and execution of special projects and initiatives within the department.

Data Management:

• Collect, compile, and analyze data related to curriculum, instruction, and innovation initiatives.
• Prepare reports and presentations based on data findings for departmental use and school-wide dissemination.
• Maintain databases and ensure data accuracy and integrity.

Communication and Collaboration:

• Serve as a liaison between the department and other school staff, parents, and external stakeholders.
• Facilitate effective communication within the department and across the school.
• Collaborate with other administrative staff to support the overall functioning of the school.

General Duties:

• Ensure compliance with school policies and procedures.
• Handle confidential and sensitive information with discretion.
• Perform other duties as assigned by the Director of Curriculum, Instruction, and Innovation.

Required Candidate Profile:

Qualifications and Experience:

• Bachelor’s degree in Business Administration, Education, or a related field preferred.
• Minimum of 3 years of administrative experience, preferably in an educational setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

Skills and Attributes:

• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Attention to detail and accuracy.
• Ability to multitask and prioritize effectively.
• Strong interpersonal skills and the ability to work collaboratively.
• Professional demeanor and a commitment to maintaining confidentiality.